### [How to Email Registered Users in WordPress (Step-by-Step)](https://wpmailsmtp.com/how-to-send-email-to-wordpress-users/)

**Published:** June 14, 2022
**Author:** Osama Tahir

**Excerpt:** Do you want to send email to WordPress users from your admin dashboard?

There are certain scenarios where you might want to use your WordPress site for sending emails to your entire list. 

In this article, we'll show walk you through the steps for sending emails to WordPress users without needing any code.

**Content:**

Do you want to send email to WordPress users from your admin dashboard? It’s actually quite simple to use WordPress for sending emails to your registered users.

This can be useful if you have a membership site and want to send email announcements or other updates to the registered members of your site.

First, we’ll fix WordPress’s unreliable email delivery system with WP Mail SMTP, then we’ll add a free plugin that gives you the “send to users” functionality you need.

[Fix Your WordPress Emails Now](https://wpmailsmtp.com/pricing/)

### When Should You Send Email to WordPress Users?

WordPress automatically sends transactional emails to your customers like order receipts and password reset links. But you can also send mass emails to your entire list of users from WordPress.

While this isn’t a recommended practice, it’s a good option to have in case you don’t have a proper email list maintained in an email marketing service.

If your website allows users to register, learning how to email users right from your WordPress dashboard is always an important skill. You may want to send emails about new product updates, changes to your website, or other important announcements.

## Important:

It’s crucial to understand the difference between administrative emails and marketing emails. This method is for administrative announcements.

For regular newsletters or promotional campaigns, you should always use a dedicated email marketing service like Brevo or Constant Contact.

Those services are built to manage unsubscribe requests, which is a legal requirement under laws like the CAN-SPAM Act for marketing mail.

## How to Send Email to All WordPress Registered Users

To send emails to your WordPress users, just follow the steps below. First, we’ll set up WP Mail SMTP to take care of your WordPress email delivery from the backend. Then, we’ll set up another plugin that lets you select your WordPress email recipients, compose an email, and send it.

- [Step 1: Install the WP Mail SMTP PLugin](#aioseo-1-set-up-wp-mail-smtp)
- [Step 2: Choose a Reliable Email Provider](#aioseo-2-integrate-wp-mail-smtp-with-a-mailer)
- [Step 3: Get the Send Users Email Plugin](#aioseo-3-get-the-send-users-email-plugin)
- [Step 4: Send Email to Registered Users](#aioseo-4-send-email-to-registered-users)
- [Step 5: Track Your WordPress Emails (Optional)](#aioseo-5-track-your-wordpress-emails-optional)

### Step 1: Install the WP Mail SMTP PLugin

Before you can send emails to your users, you first need to ensure your website can reliably send emails at all.

By default, WordPress uses PHP Mail for emails which is commonly responsible for poor email delivery and spam blocks by mailing servers.

A much more dependable method for sending emails takes advantage of SMTP, where your emails are properly authenticated, so their legitimacy is easy to verify.

![WP Mail SMTP Email Deliverability illustration](https://wpmailsmtp.com/wp-content/uploads/2020/05/WP-Mail-SMTP-infographic-e1692315168103-1024x716.png)As a result, your WordPress emails are able to avoid spam filters and reach recipients without fail. To install WP Mail SMTP on your site, first [select a plan](https://wpmailsmtp.com/pricing/ "select a plan") that’s appropriate for your needs.

![the wpmailsmtp homepage](https://wpmailsmtp.com/wp-content/uploads/2024/10/the-wpmailsmtp-homepage-1024x410.png)You’ll be able to log into your [WP Mail SMTP account area](https://wpmailsmtp.com/login/) once you’ve purchased a plan and created your account. From your account area, click on the **Downloads** tab.![Download WP Mail smtp](https://wpmailsmtp.com/wp-content/uploads/2019/07/wp-mail-smtp-account-downloads.png)

Now, press the **Download Mail SMTP** button to start the ZIP file download.

![Download WP Mail SMTP ZIP file](https://wpmailsmtp.com/wp-content/uploads/2021/12/Dwonload-WP-Mail-SMTP-ZIP-file-e1638370949461.png)While the download is in progress, it’s a good idea to use this moment to copy your WP Mail SMTP license key. You’ll need this later on.

![WP Mail SMTP License](https://wpmailsmtp.com/wp-content/uploads/2021/12/WP-mail-smtp-license.png)When the file has finished downloading, open your WordPress dashboard. Then, go to **Plugins » Add New**.

![add new plugin](https://wpmailsmtp.com/wp-content/uploads/2019/07/plugins-add-new.png)Here, you can upload the plugin file that you just downloaded. Click on the **Choose File** button and locate your WP Mail SMTP zip file in your download folder.

![select plugin file](https://wpmailsmtp.com/wp-content/uploads/2019/07/add-new-plugin-choose-file.png)After selecting the file, click on **Install Now.** It will only take a few seconds for WordPress to install this plugin. Then, press the blue **Activate Plugin** to activate WP Mail SMTP on your site.

![Activate plugin](https://wpmailsmtp.com/wp-content/uploads/2019/07/add-new-plugin-activate.png)Great job! Now we just have to configure a mailer with WP Mail SMTP to finish the setup.

## Pro Tip:

When choosing a plan, consider the size of your user base. The free version is great for testing, but if you plan on emailing hundreds or thousands of users, a Pro license is essential.

It unlocks higher sending limits with recommended mailers and adds the critical email logging feature you’ll need to see which users have opened your announcements.

### Step 2: Choose a Reliable Email Provider

With the plugin installed, the next step is to connect your website to a dedicated email service, also known as a mailer. This is the most important part of the process, as it’s what actually fixes your email delivery problems.

The mailer will handle sending your emails with the proper authentication that services like Gmail and Outlook require. So, after you activate the plugin, the setup wizard should launch automatically.

But if for any reason it didn’t start, you can launch it manually. From your WordPress dashboard, go to **WP Mail SMTP** **» Settings.** Underneath the Mail section, find and click the **Launch Setup Wizard** button.

![Launch setup wizard](https://wpmailsmtp.com/wp-content/uploads/2021/03/Launch-setup-wizard.png)On the next screen, you’ll choose your mailer. If you need a reliable and reasonably priced mailer, I recommend [SendLayer](https://sendlayer.com/). However, you’re free to choose from other available options.

![Select your SMTP mailer](https://wpmailsmtp.com/wp-content/uploads/2021/06/SMTP-Email-Setup-Brevo.png)When you’ve selected a mailer, click **Save and Continue**. You’ll need to fill out a few fields to configure the mailer connection. If you need help setting up a particular mailer, click one of the links below for detailed instructions.

Mailers available in all versionsMailers in [WP Mail SMTP Pro](https://wpmailsmtp.com/pricing/)[SendLayer](https://wpmailsmtp.com/docs/how-to-set-up-the-sendlayer-mailer-in-wp-mail-smtp/)[Amazon SES](https://wpmailsmtp.com/docs/how-to-set-up-the-amazon-ses-mailer-in-wp-mail-smtp/)[SMTP.com](https://wpmailsmtp.com/docs/how-to-set-up-the-smtp-com-mailer-in-wp-mail-smtp/)[Microsoft 365 / Outlook.com](https://wpmailsmtp.com/docs/how-to-set-up-the-outlook-mailer-in-wp-mail-smtp/)[Brevo](https://wpmailsmtp.com/docs/how-to-set-up-the-sendinblue-mailer-in-wp-mail-smtp/) (formerly Sendinblue)[Zoho Mail](https://wpmailsmtp.com/docs/how-to-set-up-the-zoho-mailer-in-wp-mail-smtp/)[Google Workspace / Gmail](https://wpmailsmtp.com/docs/how-to-set-up-the-gmail-mailer-in-wp-mail-smtp/) [Mailgun](https://wpmailsmtp.com/docs/how-to-set-up-the-mailgun-mailer-in-wp-mail-smtp/) [Postmark](https://wpmailsmtp.com/docs/how-to-set-up-the-postmark-mailer-in-wp-mail-smtp/) [SendGrid](https://wpmailsmtp.com/docs/how-to-set-up-the-sendgrid-mailer-in-wp-mail-smtp/) [SparkPost](https://wpmailsmtp.com/docs/how-to-set-up-the-sparkpost-mailer-in-wp-mail-smtp/) [Other SMTP](https://wpmailsmtp.com/docs/how-to-set-up-the-other-smtp-mailer-in-wp-mail-smtp/) In the next step, WP Mail SMTP will ask you to check the features that you want to enable. If you have the paid version, you can enable extra features like email logs (which we highly recommend for the purposes of this topic) and email alerts.

![Enabling email logs and email alerts in the WP Mail SMTP Setup Wizard](https://wpmailsmtp.com/wp-content/uploads/2022/10/setup-wizard-enable-features.png)Email logs will not only tell you if your emails are being delivered, but also let you resend emails, print emails, and more. If you enable **Detailed Email Logs**, **Complete Email Reports** will also be enabled automatically.

You can choose to receive a **Weekly Email Summary** if you want to see and overview of your logs each week. **Instant Email Alerts** will [let you know if an email fails to send](https://wpmailsmtp.com/how-to-get-alerts-when-wordpress-emails-fail/) so you can correct the issue quickly.

![Configuring email log settings in the WP Mail SMTP Setup Wizard](https://wpmailsmtp.com/wp-content/uploads/2022/10/setup-wizard-email-log-settings.png)If you enabled email logs, there will be additional settings for you to configure on the next screen. For more details, see our complete [email logging guide](https://wpmailsmtp.com/log-emails-wordpress/).

If you check the Pro features, the setup wizard will then require you to add your license key (which we copied in an earlier step). Insert your license key and then press **Verify License Key**.

![verify license key](https://wpmailsmtp.com/wp-content/uploads/2021/02/wp-mail-smtp-setup-wizard-license-key.png)The wizard will now send a test email to make sure your configuration is properly set up. If all is good, move to the next step.

## Pro Tip:

During the mailer setup, you will be asked to configure a **From Email.** It is critical that you use an email address from your own domain (e.g., updates@yourwebsite.com), not a free Gmail or Yahoo address.

Sending from your own domain is a key part of the authentication process and is a requirement from services like Google for reliable delivery.

### Step 3: Get the Send Users Email Plugin

Now that you have WP Mail SMTP configured, you can rest assured that your emails originating from any plugin on your site will always deliver successfully.

But by default, there’s no way in WordPress to write an email and send it to your WordPress users at will. To be able to send emails to any recipient of your choice in WordPress, you’ll need to install a plugin called [Send Users Email](https://wordpress.org/plugins/send-users-email/).

![Send users email](https://wpmailsmtp.com/wp-content/uploads/2022/06/send-users-email-.png)If you need help setting up this plugin, you can check out this guide on [installing WordPress plugins](https://www.wpbeginner.com/beginners-guide/step-by-step-guide-to-install-a-wordpress-plugin-for-beginners/). When the plugin is installed and activated on your site, you can start sending emails to your WordPress users easily.

## Reminder:

It’s important to understand that this setup is for administrative announcements, and not marketing newsletters.

This method is perfect for sending a one-time update about your site’s terms of service or scheduled maintenance.

For recurring marketing campaigns, you should always use a dedicated email marketing service that handles unsubscribe links and compliance automatically.

### Step 4: Send Email to Registered Users

With your email delivery system now reliable, you’re ready to send announcements directly from your dashboard.

The **Send Users Email** plugin gives you two simple but powerful options: sending a broadcast to an entire user role, or sending a targeted message to specific individuals.

To send an email to a group of users, navigate to **Email to Users » Email Roles** in your WordPress dashboard.

![email roles](https://wpmailsmtp.com/wp-content/uploads/2022/06/email-roles.png)You should now see a page with options to send emails to people selected by their assigned WordPress roles. If you want to send the email to all of your WordPress subscribers, checkmark the box against **Subscriber**

![Select subscribers](https://wpmailsmtp.com/wp-content/uploads/2022/06/select-subscribers.png)You can also select other types of users as your recipients such as administrators and authors. The email subject field lets you write a subject line for your email. There’s also a rich text field for composing the body of your email message.

![Send message](https://wpmailsmtp.com/wp-content/uploads/2022/06/send-message.png)After selecting recipients and writing the email, press the **Send Message** button, Your email will now start sending to all WordPress users that you selected by role above.

But what if you only want to email individual users rather than mass emailing your entire list? The Send Users Email includes a feature that lets you individually select each registered WordPress user you wish to send your email to.

To access this feature, go to **Email to Users » Email Users.** Here, you’ll see a list of all registered WordPress users on your site. You can simply select the users that you want to send emails to from this list.

![email to individual](https://wpmailsmtp.com/wp-content/uploads/2022/06/email-to-individual-people.png)As before, you can use the email subject field and email message fields to customize your subject line and email content. Press the blue Send Message button to send your email to individually selected WordPress users.

![Send message](https://wpmailsmtp.com/wp-content/uploads/2022/06/send-message.png)Congratulations! You now have the necessary tools to send emails to WordPress users entire individually or to your entire subscriber list.

## Pro Tip:

Your subject line is the single most important factor for getting your email opened. Avoid generic subjects like “Update” or “Important News.”

Instead, be specific and create urgency, like “Action Required: Upcoming Changes to Your Account” or “Scheduled Site Maintenance This Saturday.”

Our data shows that emails with clear, specific subject lines have a 22% higher open rate than those with vague ones.

### Step 5: Track Your WordPress Emails (Optional)

After sending a critical announcement, your job isn’t done. You need to confirm that your email was successfully delivered and see if your users are actually opening it.

One of the many benefits of WP Mail SMTP Pro is that it includes email tracking features. With this feature, WP Mail SMTP can track how many times your emails were opened and clicked by your subscribers.

You may have enabled these features in the Setup Wizard. However, if you want to change or update your email log settings, navigate to **WP Mail SMTP » Settings.**

![WP Mail SMTP settings menu](https://wpmailsmtp.com/wp-content/uploads/2021/07/settings-wp-mail-smtp-30.png)On the top of the Settings page, click on the **Email Log** tab. Here, make sure that the **Email Log** option is enabled.

![Enable WordPress email logging](https://wpmailsmtp.com/wp-content/uploads/2021/07/enable-wp-email-logging.png)Now scroll down to view additional email tracking settings. You can enable open and click tracking to collect open and click rate data for every WordPress email you send to users.

![Open and click tracking in WordPress](https://wpmailsmtp.com/wp-content/uploads/2021/05/open-click-tracking-wordpress.png)With email tracking enabled, you will be able to see engagement metrics for each email right within your WordPress dashboard.

![Opens and clicks in WordPress email log](https://wpmailsmtp.com/wp-content/uploads/2021/06/open-click-wordpress-email.png)This information is extremely helpful as it allows you to experiment with different subject lines to produce higher engagement levels. For more information, see our [guide on tracking WordPress emails](https://wpmailsmtp.com/enable-wordpress-email-tracking/).

And that’s all! You now know how to send email to WordPress users (by role and individually) and also track the performance of your emails from your admin area!

### FAQs about Sending Email to WordPress Users

Here are answers to the most common questions we get about emailing registered users directly from the WordPress dashboard.

#### How can I send an email to all registered users in WordPress?

Since WordPress doesn’t have a built-in feature for this, you need a two-plugin solution. First, install WP Mail SMTP to ensure your emails are delivered reliably.

Then, install a free plugin like “Send Users Email” to get a simple interface for composing and sending your message to different user roles.

#### What is the best plugin to send emails to WordPress users?

The best solution is a combination of two plugins. **WP Mail SMTP** is the best plugin to handle the email delivery, ensuring your messages don’t go to spam.

For composing and sending the actual email, a free plugin like **Send Users Email** is the best choice for its simplicity and direct integration with the WordPress user database.

#### Can I send emails to WordPress users without a plugin?

While it’s technically possible for a developer to write custom PHP code to send emails, it’s not recommended.

You would still face the core problem of unreliable delivery because it would use WordPress’s default wp\_mail() function, which often gets blocked or flagged as spam.

#### Should I use this method for my email newsletter?

No, this method is designed for occasional administrative announcements, like a change in your terms of service or a critical site update.

For marketing newsletters, you should always use a dedicated email marketing service like Brevo or Constant Contact.

Those services are built to handle legal requirements like unsubscribe links, which is essential for marketing emails.

#### How does WordPress send email by default?

By default, WordPress uses a basic PHP function called wp\_mail(). This function relies on your web server’s mail configuration, which is often unauthenticated and not optimized for email delivery.

Because these emails lack the proper “digital signature” (like SPF and DKIM records), they are frequently blocked by services like Gmail and Outlook.

### Next, Take Email Tracking to the Next Level

There are only a few WordPress plugins that offer email tracking features. If you’d like to see a [quick comparison of the best email tracking plugins](https://wpmailsmtp.com/best-wordpress-email-tracking-plugins/), we’ve got a detailed guide just for you!

Additionally, here are a couple of helpful guides to [sending a test email from WordPress](https://wpmailsmtp.com/how-to-send-a-test-email-from-wordpress/#4_Send_a_Test_Email_from_WordPress), and [getting alerts when your emails stop working](https://wpmailsmtp.com/how-to-get-alerts-when-wordpress-emails-fail/). You might also be interested in our review of [the top MailerLite integrations](https://wpmailsmtp.com/best-mailerlite-integrations-for-wordpress/).

And if you’re being bombarded by spam on your site, check out our [WordPress spam prevention tips](https://wpmailsmtp.com/how-to-stop-contact-form-spam-in-wordpress/) to tackle this problem.

[Fix Your WordPress Emails Now](https://wpmailsmtp.com/pricing/)

Ready to fix your emails? Get started today with the best WordPress SMTP plugin. [WP Mail SMTP Elite](https://wpmailsmtp.com/pricing) includes full White Glove Setup and offers a 14-day money-back guarantee.

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**Categories:** Marketing

**Tags:** wordpress email

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