Are Bookly email notifications not working when appointments are made on your website?
The appointment email notifications contain booking information that’s important for your clients. You don’t want them to miss those details.
In this guide, we’ll show you how to easily fix this so that you and your client receive emails whenever a new appointment is made.
How Do Notifications Work in Bookly?
Bookly is an appointment booking plugin that creates an online booking system. Your visitors can book an appointment and the plugin will send an email notification to both you and your visitor.
You can set automated appointment approval or assign notifications to staff for manual approval.
The plugin also lets you create automated scheduled notifications that’ll be sent to the client one day prior to the booking date.
How To Fix Bookly Email Notifications Not Working
Ready to fix Bookly email notifications? Follow the below steps where we first go through the notification settings in Bookly. We’ll also install an SMTP plugin to solve email deliverability issues.
- Check Email Sender Settings in Bookly
- Check Individual Notification Settings in Bookly
- Send a Test Email Notification
- Install the WP Mail SMTP Plugin
- Set Up a Mailer Service
- Enable Email Logging
Let’s first check if you have the email sender settings correctly set up.
1. Check Email Sender Settings in Bookly
Bookly uses the site name and the admin email address for sending all email notifications. Often, the WordPress site admin email is set to a generic or made-up address.
It’s best practice to use a custom email address for sending emails from your website so that your customers can easily reply.
To check the settings, log into your WordPress dashboard and go to Bookly » Email Notifications.
Here, you’ll see all the email notifications listed.
In the header, click on the General Settings button.
In the popup, you can set the sender name and email for all notifications from Bookly.
For the sender email, we recommend using an email with your domain extension.
Once the sender details are filled in, you can leave other options as they are and save the settings.
Let’s now check individual notification settings to make sure they are also correctly set up.
2. Check Individual Notification Settings in Bookly
The email notification page has a list of all notifications you have created in Bookly.
The first setting we want to check is the state of the notification.
You’ll want to go through the list and check that all notifications have a green Enabled label.
If you see any notification that’s disabled, you can click the enable button next to the label to change its state.
The next setting is to check the recipient for each notification. Bookly lets you set the recipient as:
- Custom email address.
To check the recipient, click the edit icon next to the notification and a popup will appear.
Now, click on the Notification Settings to expand it.
Scroll down and you’ll see the Recipients section. Depending upon the notification, if you see that the wrong recipient is selected, you’ll need to change it to the correct one.
You can also add a custom email address if you want or choose multiple recipients.
In a similar way, check the recipients for all other Bookly notifications that are active on your site.
Let’s now test the email notifications.
3. Send a Test Email Notification
Bookly lets you send test notifications to check if emails from your website are working.
On the same Email Notification page, scroll down and click the Test email notifications button on the bottom left to open its settings.
On the popup page, enter an email address on which you want to receive the test email. Be sure to use an email address that’s different from the From Email.
You can type any email here. Just know that using the same email in both fields can trigger a ‘be careful with this message’ warning in Gmail.
Scroll down and you will see a button to select a notification template. You can choose one or multiple templates and the plugin will send those notifications.
Click on the Send button and check your inbox to see if you have received an email from your site. If you didn’t receive the email, we need to install WP Mail SMTP.
4. Install the WP Mail SMTP Plugin
WP Mail SMTP is the best SMTP plugin for WordPress. It connects your website to a third-party email service that adds authentication to all WordPress email notifications.
This prevents your Bookly emails from getting blocked or being marked as spam.
To download the plugin, go to your WP Mail SMTP account and click the orange button in the Downloads tab to grab the latest version of the plugin file.
Switch to your WordPress dashboard and upload the zip file to the plugins page. If you need help with this part, check out this guide that explains how to install a WordPress plugin.
Once installed, be sure to Activate the plugin. This will start the Setup Wizard which makes it easy to configure the plugin.
5. Set Up a Mailer Service
In this step, we’ll connect your website to a mailer service. This will help in fixing the issue of Bookly email notifications not working by adding authentication to your messages.
To begin, click the Let’s Get Started button in the wizard.
Now, it’s time to choose the mailer.
WP Mail SMTP offers several mailer options – premium as well as free. What you choose here will depend on the type of website you have:
- If you have a big website that takes a high number of bookings, a premium mailer like SMTP.com or Sendinblue will work just fine.
- Gmail or Other SMTP work well for low-volume sending.
You can check out our guide on the list of mailer options that WP Mail SMTP supports to get a better idea of the pros and cons.
When you’ve chosen your mailer, click the below link to open the documentation page in a new tab. The documentation page will help you with the steps to establish a connection with the mailer website.
- Gmail (or Google Workspace)
- Amazon SES
- Zoho Mail
- Other SMTP (e.g. your ISP’s SMTP server)
Once your website is connected, switch back to this guide to enable email logging.
6. Enable Email Logging
In this step, WP Mail SMTP will ask you which feature you’d like to enable. By default, two options will be enabled for you.
- Email Deliverability
- Error Tracking
You can also enable the Detailed Email Logs to track all emails that your website sends. This makes it easy to keep an archive of all emails in one place and to spot any errors with your emails.
Depending upon the mailer you choose, the email log will show the status as Delivered or Not Sent. It also has a cool dashboard widget that shows the statuses in a chart.
In the Pro version, you can also:
- Track when your Bookly emails are opened and clicked
- Resend Bookly emails that fail
- Forward booking notifications to someone else
- Store attachments along with sent emails
- Export sent emails in different formats
Check out how these features work in our article on how to log your WordPress emails.
For the final step, go to your WP Mail SMTP account and grab the license key from the Downloads tab. Paste it here to enable extra features and automatic plugin updates.
And that’s it! You’ve done everything you need to do to get your Bookly email notifications working.
Next: Create Booking Forms Using WPForms
Bookly is a great solution for creating booking appointment forms. But if you’re looking to for a fast way to create booking appointment forms, check out WPForms.
WPForms lets you create an online booking form and add it to any page on your website.
Check out this video to see how to create a booking form in WordPress:
Ready to fix your emails? Get started today with the best WordPress SMTP plugin. WP Mail SMTP Elite includes full White Glove Setup and offers a 14-day money-back guarantee.