Are you seeing a yellow ‘be careful with the message’ warning in Gmail?
Gmail displays different variations of this warning if it thinks someone might be misusing your email address. Sometimes this can be a false positive.
In this article, we’ll explain how to set up your emails to reduce the number of Gmail errors or warnings.
Why Do I See ‘Be Careful With This Message’?
Google automatically adds ‘be careful with this message’ to emails that could be suspicious.
When Google detects a potentially malicious email, Gmail and G-Suite users see a warning in a colored bar at the top of the email.
Along with the warning, you might see text like:
- This email claims to come from example.com, but replies will go to an email address at another domain.
- This may be a spoofed message. The message claims to have been sent from your account, but example.com Mail couldn’t verify the actual source.
- Gmail couldn’t verify that example.com actually sent this message.
Sometimes senders will be marked with a question mark icon. When you hover over it, you’ll see the text ‘yourdomain.com couldn’t verify that example.com actually sent this message (and not a spammer)’.
If you’re seeing ‘be careful with this message’ warnings, don’t worry: your emails will likely still be delivered.
But any Gmail warning or error is still a problem because:
- People might think your emails are spam or not trustworthy
- They might hit the Report Spam or Report Phishing button in the warning box, which could cause problems with email deliverability
- You might have missed a step when setting up your contact forms, and that could mean important messages are already being filed as spam.
You can’t shut these warnings off completely, but you can correct your email and contact form settings. This reduces the chance that your recipients will see them.
How to Fix ‘Be Careful With This Message’ Error in Gmail
We’re going to step through a 3-point checklist to reduce the Gmail errors you’re seeing.
- Check Your DMARC, DKIM, and SPF Records
- Check the From Address in All Plugins
- Use Different From and To Addresses
Let’s start with the most important.
1. Check Your DMARC, DKIM, and SPF Records
The WP Mail SMTP plugin lets you send emails from your WordPress site through a 3rd party mailer service. This is a great way to improve email deliverability from WordPress because these mailer services can apply verification to your emails.
But for this to work properly, you may also need to set up DMARC, DKIM, and SPF on your domain.
DMARC, DKIM, and SPF add verification data to the email header, which is the technical part of the email we don’t normally see. Without that data, Gmail will assume the email is suspicious because the From address doesn’t match the server that was actually used to send the message.
You can run into this issue any time you use a 3rd party mailer service to send emails. For example, it’s also quite common when you send out email newsletters.
The best way to fix this is to check that your DMARC, DKIM, and SPF records are working.
Solution: Check Your DNS Settings
DKIM, SPF, and DMARC are
TXT lines in your domain name’s DNS record.
To learn how to edit the DNS, check the documentation for your mailer service. If you’re using WP Mail SMTP, you can jump to the instructions using these links:
- Gmail (or G-suite)
- Amazon SES
- Zoho Mail
- Other SMTP (e.g. your ISP’s SMTP server)
Review the requirements for setting up DMARC, DKIM, and SPF records, then check each record using MXToolbox to make sure it’s valid.
If you need some extra help, check out our tutorials on:
2. Check the From Address in All Plugins
In WordPress, you might have multiple plugins all sending emails using their own templates and settings.
For example, your contact form plugin and your backup plugin might have different From email addresses. One might be sending email from your preferred From address, but another might be sending emails from the site admin email address – or even a completely made-up one.
To resolve email problems and make your WordPress site easier to manage, we highly recommend that all of the plugins on your website should use the same From address. This should ideally be an email address at your domain that actually exists.
Solution: Force the From Email in WP Mail SMTP
WP Mail SMTP makes it easy to send all of your emails from the same From address.
You can easily enable this by clicking Force From Email checkbox in the plugin settings.
When you click this, every plugin on your WordPress site will use the From address you’ve chosen instead of their own random or invalid address.
This helps to make sure that all of the emails from your site are validated.
If the Force From Email checkbox is grayed out, it means that your mailer requires this setting to be turned on and WP Mail SMTP has already taken care of this for you.
3. Use Different From and To Addresses
WP Mail SMTP has a test email feature that makes it easy to check that your WordPress emails are working.
But you might see a Gmail warning if you send the test email to the same email you used as your From address.
This can also happen with some plugins that send notifications. They might send emails to and from the same address like this:
This email has a G-Suite From address, but it isn’t sent from Google servers. So if you send it to yourself, it might trigger a ‘be careful with this message’ warning.
Nobody else will see this particular error, but it can be confusing because it looks like there’s a problem with your emails.
Solution: Use a Different Address for Testing
In WP Mail SMTP, try sending your test email to a different email address – not the From address you set up in the plugin.
This should remove the error and reassure you that your emails are working.
Additionally, if you’re seeing this error from specific plugin notifications, take a look and see if you can change the sender address for the notifications.
Here’s an example from MailPoet. In the settings, we can send newsletters from the From address that matches the domain, but we can also have plugin notifications sent to a different email address.
And that’s it! We hope these tips helped you to reduce the number of ‘be careful with this message’ warnings in G-Suite or Gmail.
Next: Fix WordPress Emails Going to Spam
Are your WordPress landing in the junk mail folder? This often happens if your DNS records aren’t set up correctly, or you’re on a spam blacklist.
To troubleshoot this, check out how to fix WordPress emails going to spam.
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